When a major budget change (as determine by the grantor) is necessary, a letter from the Associate Vice President (AVP) for Research should go to the agency requesting necessary changes in the form of a contract or award amendment. The amendment will reflect the necessity of amendments or internal budget changes (projects under the Federal Demonstration Partnership (FDP) need only the approval of the AVP provided no change is made to items shown in Prior Approval above). When an agency approval for an amendment is required, it usually takes the same period of time as request for a no-cost extension or program change. A 30-60 day period should be planned for the agency response PRIOR to executing the amendment in university accounting records or in committing or authorizing expenditure of funds.

When a contract or award allows for internal budget changes, a budget amendment/transfer form should be forwarded to RSP with the proper signatures and justification for transfer for approval and processing.