RSP provides notices of upcoming end dates at 90-60-30 day intervals prior to the end of a project along with Information Navigator report RSP000018 Grants Ending Within 30/60/90/120 Days. Upon receipt, it is the responsibility of the Principal Investigator (PI) to notify RSP of any required requests for modification. A no-cost extension occurs when a PI requires more time, but not additional funds, to complete a project. The purpose for the extension should be to benefit the successful completion of research goals.
Many Federal Demonstration Partnership (FDP) grants and Expanded Authority grants are allowed one no-cost extension of up to 12 months without the sponsor's prior approval. However, RSP must provide formal notification to the agency.
If the grant has already had one no-cost extension as an option under Expanded Authority, requests based on additional justification for further no-cost extensions must be submitted to the sponsor through RSP. Most requests should be sent well in advance of the project ending date as some agencies require such requests be made 30 days prior to the project end date; therefore, the internal notification of the anticipated extension is requested no less than 45 days prior to the performance end date. The PI should justify the need for an extended period in scientific terms and should give a projected budget for the extension period. Please note that this is an average requirement. Some agency award terms and conditions require as much as 90 days notice of a request for a no-cost extension. Refer to the specific terms of the award for this requirement.