The following checklist is intended as a guide to assist in the preparation of a proposal. Before submitting the proposal to RSP, faculty should use this list to assure that all aspects of proposal preparation and processing have been taken into account.
Is the proposed project consistent with the objectives of the department, college, and university?
Are all costs fully detailed, including allowable Facilities & Administrative (F&A) costs, fringe benefits, and any cost sharing? Remember that the cost sharing must be validated and guidelines are provided in Cost Sharing. Increases for salary, equipment and travel costs should be included in calculating multiple-year budgets.
If the proposal requires subcontracting or other collaborative activities, has a letter of written concurrence been obtained from the respective institutional official? Have subcontracting costs been included in the budget? Is a separate scope of work and budget included for the anticipated subrecipient award or contract? Supplemental forms are available in Forms.
If this is a graduate training program proposal, has it been coordinated with the appropriate graduate department or college dean? All new degree or certificate programs must be cleared through Academic Affairs.
Will the proposal require (a) additional space or renovation/modification of existing space inventory; (b) additional operating or equipment funds (matching); (c) additional information technology services beyond what are normally available as part of university basic support; (d) Marine Service Center services, resources, or personnel? If yes, refer to Proposal IRF Supplemental Forms under Proposal Development in Forms for links to the appropriate work descriptions, requests or quotations required prior to acceptance of the project award.
Has F&A cost reimbursement been requested at the appropriate rate?
Will any activity of the proposal involve export controlled material or information? Are any participants (including survey subjects, graduate students, or subrecipient personnel) a "foreign person" as defined in RSP Operating Procedures on Export Control? If yes, refer to Research Integrity - Export Control for links to the appropriate procedures, references, and forms.
Do the percent effort and personnel salaries conform to university and agency policies?
If graduate assistants are included and the agency policy and guidelines allow it, have funds for tuition waiver been requested as part of the direct costs? If the proposal includes graduate assistants, do the stipend rates and tuition payments comply with university and college policy?
Are the required space and facilities available without detriment to departmental activities?
Are equipment prices in the budget current, and does it include delivery and installation charges? Departmental endorsement on the IRF confirms that the equipment item is unavailable within the department or college for shared use.