The deadline box on the Internal Routing Form (IRF) (Word) must be completed (Item 7) indicating whether this transmittal date is a postmark by or a receipt by date. If there is no definite deadline, indicate a target date for receipt by, or mailing to, the agency. Do not leave this space blank.
Provide a complete mailing address contact name, and phone number for proposals that must be sent FedEx.
Submit the proposal to RSP at least 3-5 business days in advance of the sponsor's deadline. The mailing address and deadline should be clearly specified on the IRF (Item 4).
Do not staple the original proposal or any supporting documents submitted to RSP. RSP will make the required copies, package for shipment, and submit the proposal.
National Science Foundation (NSF) and Department of Health and Human Services (DHHS) proposals must include a signed Significant Financial Interest Disclosure Form (Word) along with the IRF. For NSF proposals, the PI and Co-PI must sign the Conflict of Interest form while for DHHS proposals, the PI and all key personnel must sign.
Budgeted items should be rounded to the nearest whole dollar. The Research Project Budget Model (Excel) will be used as the guideline to determine if the proposal budget is in compliance with university current salary, fringe benefit, Modified Total Direct Costs (MTDC) exempt and non-exempt cost elements, applicable Facilities & Administrative (F&A or Indirect) rate, and line-item elements for posting of the budget upon award.
Permanent equipment under federal guidelines is defined as any item exceeding $1,000 and a two-year useful life. Items less than $1,000 should be itemized in the “Other'' category. Although sponsor guidelines may indicate the $5,000 as the minimum for equipment, state regulations require that the $1,000 minimum be applied.
Because of space limitations, RSP is unable to keep a copy of appendices and reprints submitted with a proposal. Please make sure you keep a copy of this material.
If responding to a Request for Proposal (RFP), submit a copy of the RFP guidelines with the proposal or include the URL for this document on the IRF (Item 5).
Itemize all supplies, materials, computer, and publication costs. Travel must be justified by per diem, number of trips, place, and purpose. Review the sponsor’s guidelines on whether foreign travel is allowed or, in the case of state sponsors, if in-state restrictions apply.
Submit a copy of the approval for IRB or IACUC for projects involving the use of human participants or live vertebrate animals. The title of the proposal must match the title identified on the approval. Contact IRB or IACUC for further information. These approvals must be in place prior to the university accepting the award.